procurePHX General Company Information
Company Name: This would be your owning entity Name. If this is a sole proprietorship then use your name.
Federal Employer ID Number: This is the federal number assigned to your business. If you do not have one you must provide a social security number.
Tax Jurisdiction: The business tax jurisdiction. Click link for more information.
Language: This is defaulted to English
Street Address: This is where your company is physically located.
City: City in which your Company is physically located in
Postal Code: Your Postal Code. Please provide your plus 4 zip for U.S. addresses. Not sure what it is visit usps.com to get this information. www.usps.com
State: State in your Company is located in
Country: Country
Doing Business as (DBA): This would be the name your business operates under if not the same as the Company name.
Social Security Number (SSN): This is only needed if you do not have a FEIN number.
Phone Number: Main business phone number
Fax Number: Fax number to be used for procurement efforts.
E-Mail Address: This is the main email address. Caution if you have several employees who work on bids you may want to have a generic email versus an actual person. Later you will be able to attach additional email addresses for people.
procurePHX Remit to Address
Remit Address checkbox: If your remit to address is different from the address listed in the General Company Information check the box. This setion is optional. If a Remit to Address is entered, all payments will be mailed to that address.
Remit to Street Address: Street address of remit to address.
Remit to City: City of the remit to address
Remit to Postal Code: Postal Code of the remit to address. Please provide the zip plus 4 for U.S. addresses. Not sure what it is visit usps.com to get this information. www.usps.com
Remit to State: State of the remit to address
Remit to Country: Country of the remit to address.
procurePHX Contact Person Information
The email address listed in this section will be set-up as the administrator for the company. They will receive the user id and password information and will be responsible for maintaining the company information current. The administrator can add additional users.
Copy Company Data: By clicking this button the phone and email in General Company Info will be populated
First Name: This should be the first name of the person who is responsible for the company.
Last Name: This should be the last name of the person who is responsible for the company.
Form of Address: Mr. or Ms.
Email Address: This should be the email address of the person who is responsible for the company.
Phone Number: Phone number of the person who is responsible for the company.
Fax Number: Fax number of the person who is responsible for the company.
procurePHX Goods or Service Categories Provided
procurePHX uses the National Institute of Governmental Purchasings' (NIGP) product category codes. Vendors identify the goods and services they provide by selecting the product category codes that they can provide.
Upon registering, you must select at least one product category code. Product categories display the highest category available. You can click on the triangle to display the subcategories. You may also use the search functions.
A PDF document of all the available product category codes is available by clicking here.
Search for: Search for your category by typing keywords.
Search: Click Search to search for the keyword.
Reset: Click Reset to start the search over.
Show Selected Items: Displays only he product categories you have checked as selected.
Show All: Displays all available product categories.
Product Category Description: The product category description.
Product Category: The product category number.
Select: Check the box under the Select column to mark your selection.
ProcurePHX Attachment Help
procurePHX requires a signed and dated recent version of the Internal Revenue Service (IRS) form W-9 Request for Taxpayer Identification Number and Certification. Foreign Vendors must submit the appropriate IRS W-8 form. The form must be completed, printed, physically signed and dated and then scanned into a PDF document.
Add Attachment: Click on Add Attachment to begin the process to add the PDF attachment.
Document Type: The type of document being uploaded.
Document Description: The description of the type of document being uploaded.
File: The file path of PDF document being uploaded. Populated after you browse and select the document.
Browse: Click Browse to search for your completed, signed, and dated PDF form.
Add: Click Add to complete the attachment process.
Cancel: Click Cancel to cancel the attachment process.
Delete: Click Delete to delete a PDF form already attached.
procurePHX Tax Jurisdiction Help
What is transaction privilege tax?
The Arizona Transaction Privilege Tax (TPT) is commonly referred to as a sales tax; however, the tax is on the privilege of doing business in Arizona and is not a true sales tax. Arizona transaction privilege taxes are imposed on persons engaged in certain business classifications, including retail sales. What this means is that various business activities are subject to state, county and/or city transaction privilege tax (TPT). Please refer to www.aztaxes.gov for more information.
What is a Tax Jurisdiction Code?
A jurisdiction is the taxation authority that imposes the tax. An area, city, municipality, county, country with its own distinct regulations for taxation is a tax jurisdiction. Each jurisdiction is identified by a tax jurisdiction code.
Why does the City of Phoenix require a Tax Jurisdiction Code? I am just registering as a vendor to supply goods and/or services.
The city of Phoenix is not a tax-exempt entity, therefore we strive to maintain the accuracy of the taxes paid to vendors. The tax jurisdiction is the only way for our financial system to maintain that accuracy.
What Tax Jurisdiction Code should I choose when registering for procurePHX?
When registering for procurePHX, please select your local taxing jurisdiction to which your business reports and files taxes. Most times, this will be city of the business' place of business where the transaction takes place. If your business has more than one location, please indicate the taxing jurisdiction for the location for which you have registered.
For example, if your business operates within Phoenix and the transactions occur in Phoenix, then choose the Phoenix tax jurisdiction. The Phoenix jurisdiction also accounts for the state and county taxes to calculate the total tax rate.
If the city does not collect local taxes you may not see it listed. In this case select the county as your tax jurisdiction.
Please note if you select "Use Tax-No State or Phoenix License" as your tax jurisdiction, you are implying that your business has no nexus within the state of Arizona. In this case, the city of Phoenix is required to accrue and remit Use Tax to the State of Arizona for taxable transactions. Although no action is required on your part, the city of Phoenix will review all invoices to ensure no taxes are being invoiced.
Supplier Self-Registration Privacy Policy
By accessing and using procurePHX, you are hereby consenting to submit information or transact with the city of Phoenix electronically, and you are representing that: (i) you are an authorized user, and that you have properly logged into the system utilizing your unique user identification and password; (ii) you have all requisite permissions to enter data or provide electronic signatures in procurePHX; (iii) you will follow all city of Phoenix instructions for using the procurePHX; and (iv) you will not misuse in procurePHX. You may not alter, copy, interfere with, or modify the procurePHX software, nor may you reverse engineer or attempt to extract the source code of that software. Your use of procurePHX is subject to the City of Phoenix Public Information Policy and Security and Privacy Policy. The city of Phoenix will suspend and/or terminate your access to procurePHX if you violate these terms or if you fail to comply with the city of Phoenix policies.